Annual General Meeting 2024
The annual general meeting of engcon AB (“engcon” or the “Company”) will be held on Thursday 2 May 2024 at 14.00 CEST at Folkets hus, Ramselevägen 6, Strömsund, Sweden. Registration begins at 13.30 CEST.
Pursuant to the provisions in engcon’s articles of association, the board of directors has resolved that shareholders may also exercise their voting right by postal voting prior to the annual general meeting.
Notice to the annual general meeting
RIGHT TO ATTEND AND NOTICE
Shareholders wishing to attend the annual general meeting
– shall be entered as shareholder in the share register kept by Euroclear Sweden AB as of Tuesday 23 April 2024,
– shall give notice of attendance at the meeting no later than Thursday 25 April 2024. Notice of attendance may be given in writing to the Company at the address engcon AB, “Annual General Meeting”, c/o Euroclear Sweden AB, P.O. Box 191, SE-101 23 Stockholm, Sweden, by telephone +46 (0)8 402 91 33 on weekdays between 09.00 a.m. and 4.00 p.m. CEST or here. When giving notice of attendance, please state name or company name, personal identification number or company registration number, address and daytime telephone number. For the notification of assistants, the notification procedure described above applies.
Shareholders who wish to use the possibility of postal voting shall do that in accordance with the instructions under the heading “Postal voting” below. Such postal voting does not require any further notice of attendance.
NOMINEE-REGISTERED SHARES
To be entitled to attend the annual general meeting, shareholders whose shares are nominee-registered must, in addition to giving notice of attendance to the meeting, register such shares in their own names so that the shareholder is recorded in the share register as of 23 April 2024. Such registration may be temporary (so called voting right registration) and request for such registration shall be made to the nominee in accordance with the nominee’s routines in such time in advance as decided by the nominee. The presentation of the share register as of the record date, Tuesday 23 April 2024, will consider voting rights registrations made no later than Thursday 25 April 2024.
PROXY ETC.
Shareholders who wish to attend the meeting venue in person or through a proxy representative are entitled to bring one or two assistants. Shareholders who wish to bring assistants shall state this in connection with the notice of attendance. Shareholders represented by a proxy shall issue a signed and dated power of attorney for the proxy. If the power of attorney is issued by a legal entity, a copy of a certificate of incorporation, or if such document does not exist, a corresponding authorisation document shall be enclosed. In order to facilitate the registration at the meeting, the power of attorney and certificate of incorporation and other documents of authority should be provided to the Company at the address stated above well in advance before the annual general meeting. A proxy form is available on the Company’s website, www.engcongroup.com.
POSTAL VOTING
A designated form shall be used for postal voting. The form is available on engcon’s website, www.engcongroup.com. The postal voting form is considered as a notification of attendance at the general meeting.
The completed form must be received by Euroclear Sweden AB, no later than Thursday 25 April 2024. The completed form shall be sent to engcon AB, “Annual General Meeting”, c/o Euroclear Sweden AB, P.O. Box 191, SE-101 23 Stockholm, Sweden. The completed form may alternatively be submitted electronically. Electronical submissions can be made either through BankID signing as per instructions available on https://anmalan.vpc.se/euroclearproxy or through sending the completed voting form by e-mail to GeneralMeetingService@euroclear.com (with reference “engcon Annual General Meeting 2024”). If a shareholder postal votes by proxy, a power of attorney shall be enclosed with the form. The proxy form is available at the Company’s website, www.engcongroup.com. If the shareholder is a legal entity, a certificate of incorporation or a corresponding authorisation document shall be enclosed with the form. The shareholder may not provide special instructions or conditions in the voting form. If so, the vote (i.e. the postal vote in its entirety) is invalid. Further instructions and conditions are included in the postal voting form.
OTHER
If you have any questions regarding the annual general meeting, please contact Anne Vågström at +46 76 126 40 84 or anne.vagstrom@engcon.se.